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Bookkeeper/Office Manager

Catholic Charities of Idaho
8400 W Franklin Rd #1, Boise, ID 83709

Title: Bookkeeper/ Office Manager II

Location: CCI Boise Office

Salary: Range 4 ($22.50/hr to $26.00/hr depending on experience)

Type of Employment: Exempt, part-time (30 hours a week)

Reports to: Executive Director; Contracted Accounting Firm


Provides bookkeeping, payroll, human resource, office management, and executive/administrative/fundraising support functions for Catholic Charities of Idaho.



  • Provide onsite, day-to-day support for financial transactions: to include accounts payable, accounts receivable, and cash receipts as required.
  • Track credit card expenses and complete monthly credit card reports.
  • Assist contract accountant with quarterly financial statement reconciliation processes.
  • Process semi-monthly payroll through payroll service Gusto.
  • Prepare annual budget with assistance of the Executive Director, program directors, and contracted accountant firm.
  • Maintain 1099 and vendor contract records, and support of contract accountant with preparation of annual 1099s.
  • Bill program grants and contracts as needed.
  • Support separation of duties in agency financial functions related to payment receiving and bank deposits.
  • Assist in reconciliations between donor database and accounting database.
  • Support the efforts and information gathering for the annual audit.
  • Assist contracted accounting firm with quarterly and year-end financial reconciliation processes.

Human Resources

  • Provide onsite support for employee onboarding/offboarding and other human resource benefit processes.
  • Support the Executive Director and hiring managers with hiring activities, including ad placement, degree validation, background checks, and onboarding paperwork.
  • Create and maintain onsite employee records and related human resource related checklists.
  • Provide on-site information about employee benefits plans and coordinate with the Diocese of Boise representatives when changes occur; maintain clear communication with staff regarding benefit changes/updates.
  • Work with program directors to support agency volunteer processes.

Office Management

  • Support overall agency office operations.
  • Assist Executive Director with management of CCI office environments.
  • Handle facility related communication with appropriate property owners/managers, assigned facility vendors, including janitorial services, contracted IT support company, copier/printer contractors, and others.
  • Oversee purchasing of supplies and equipment.
  • Process and distribute CCI mail.
  • Respond to authorized equipment purchasing needs.
  • Maintain onsite agency vendor contract/lease files – including setup, updates and organization.

Executive/Administrative/Fundraising Support

  • Provide support to the Executive Director as necessary.
  • Assist with the preparation of month board meeting materials.
  • Print and mail donor letters as prepared by the Development Office.

Job Qualifications

  • A Bachelor or Associate degree in accounting, non-profit management, or related field preferred; payroll and resource experience preferred; or comparable experience.
  • Strong organizational and interpersonal skills essential.
  • Ability to retain information and open to training. Detail oriented; responsible for assigned work.
  • Nondiscriminatory attitude regarding people and ability to work with all populations.
  • Ability to maintain a high level of confidentiality around personnel, business matters, and financial information.
  • Strong teamwork skills; flexible, collaborative, and willing to learn; good problem-solving skills.
  • Commitment to agency mission essential.
  • Experience working with QuickBooks Online required, proficient with MS Excel, Word, PowerPoint, and Adobe required.


  • Maintain professional attitude and appearance.
  • Loyalty, dependability, and punctuality.
  • Ability to drive and utilize agency or personal vehicle for work purposes.
  • Possess a valid Idaho Driver’s License and proof of vehicle insurance.
  • Criminal history clearance.

How to Apply

Submission Link

Associated Document

Diocesan Pastoral Center

FAX: (208) 342-0224

1501 S. FEDERAL WAY, SUITE 400, BOISE, ID 83705

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